Built for Travel Businesses
Support everyday work across travel agencies, tour operators, and businesses managing their own or attached vehicles.
Tour & Travel Management SaaS
Move smarter.
Move smarter.
Manage every trip, vehicle, driver, and rupee in one place.
VahanFlow gives travel agencies a premium operating system for dispatch, vehicle records, driver readiness, customer billing, payments, expenses, reminders, builty tracking, invoices, and real-time dashboards.
14-day free trial
No credit card
All modules included
ABOUT US
A simpler way to manage your travel business.
VahanFlow is a Tour & Travel Management platform for travel agencies, tour operators, and cab and bus operators. It brings travel enquiries, tour packages, trip operations, vehicles, drivers, customer accounts, and staff management into one workspace. With invoicing, payment tracking, expense records, and document reminders, it helps teams organize daily operations and keep business accounts clear.
Plan and Manage Operations
Record enquiries and follow-ups, create packages with itineraries and pricing, and manage trips with vehicle and driver assignments.
Keep Accounts Clear
Manage invoices, advances, partial payments, customer balances, expenses, and commissions with business reports.
Bring Your Team Together
Manage staff records, attendance, payroll, access permissions, and driver updates alongside your daily operations.
COMPLETE MODULE SUITE
Modules for every part of your travel business.
Manage travel enquiries, tour packages, bookings, vehicles, staff, billing, and daily expenses with dedicated modules in one workspace.
Enquiry Management
Record guest requirements, destinations, travel dates, budgets, priorities, assigned staff, and follow-up dates.
Tour Packages
Build packages with day-wise itineraries, destinations, duration, inclusions, exclusions, and pricing options.
Customer Management
Maintain customer profiles, contacts, GST and billing details, documents, ledgers, and outstanding balances.
Booking Management
Create trips, assign vehicles and drivers, record package amounts, and track routes, payments, and booking status.
Owned Vehicles
Manage company vehicles with RC, insurance, permits, fitness documents, maintenance records, fuel costs, and trip history.
External Vehicles
Maintain attached vehicle and owner details, trip history, owner payables, and settlement records.
Drivers & Guides
Manage driver profiles, licences, documents, vehicle assignments, advances, and trip history, with trip updates through the driver portal.
Staff Management
Maintain employee records, attendance, leave, payroll, documents, departments, shifts, and role-based access permissions.
Expense Management
Record trip, vehicle, fuel, toll, maintenance, and driver allowance expenses with attachments, approvals, and payment status.
Personal Expenses
Track office and internal expenses by category, with receipts, approval workflows, and expense reports.
Payment Management
Record customer advances and partial payments, generate receipts, track pending dues, schedule follow-ups, and manage reversals.
Invoice Management
Create and manage trip invoices, track payment status, and print or download invoices as PDF.
Agent Commissions
Configure commission rules and track trip margins, owner payables, and commission payment balances.
Voucher Management
Track voucher details, receipt and dispatch dates, completion status, and pending days.
Reminder System
Monitor insurance, permit, fitness, RC, licence, and driver document expiry dates with configurable alerts.
FINANCE DASHBOARD
Track cash flow, dues, and profit in one place.
Get a clear view of cash and bank balances, customer receivables, vendor payables, income, expenses, and net profit. Review vehicle asset value, outstanding loans, upcoming EMIs, and six-month income and expense trends from one finance dashboard.
- Cash and bank balances
- Customer receivables and vendor payables
- Monthly income, expenses, and net profit
- Outstanding loans and upcoming EMIs
WHY VAHANFLOW
Keep your travel operations and accounts in sync.
Plan enquiries and packages, manage trips, track customer dues and expenses, and coordinate your team using records in one workspace.
Organized Trip Operations
Manage bookings with customer details, vehicle and driver assignments, route updates, vouchers, and trip status history.
Clear Business Accounts
Review invoices, customer payments, pending dues, approved expenses, commissions, and profit from your business dashboard.
Timely Document Alerts
Track vehicle insurance, permit, fitness, RC, and driver licence expiry dates with configurable reminder stages.
Controlled Team Access
Set staff roles and module permissions, and manage attendance, leave, and payroll alongside daily operations.
Ready to modernize operations?
Create your VahanFlow company account today.
Start your free trial and experience a professional Tour & Travel Management SaaS built for the realities of modern travel agencies.
Explore VahanFlow at vahanflow.in